Do I Need a Notary for a Criminal Background Check?

What Is a Criminal Background Check?

A criminal background check—also called a police certificate or clearance—is a document that confirms whether you have a criminal record in Canada. These checks are commonly required for:

• Employment

• Immigration applications

• Volunteering

• Adoption or custody cases

• Professional licensing

Depending on the purpose, the check may be name-based or fingerprint-based. Some are issued directly by local police stations, while others may come from third-party accredited agencies or through the RCMP.

When Do You Need It Notarized?

In many cases, background checks do not require notarization, especially if they’re being submitted directly to a Canadian employer or institution. However, there are situations where notarization is necessary.

1. For Immigration or International Use

If you are submitting a background check to a foreign visa office, embassy, or international employer, you may be asked to have the document notarized. This helps confirm the authenticity of the document and that it belongs to you. At Dodo Notary, we can assist by notarizing a certified true copy of your police check or preparing a supporting affidavit.

2. Submitting Documents Remotely

When you’re mailing or submitting your background check remotely, especially for immigration or legal purposes, you might be required to include a notarized consent form or have your identification verified. This ensures the process is secure and meets the requirements of the institution requesting the background check.

3. Using a Third-Party Service

Some third-party companies that help request background checks will require a notarized authorization form or certified ID verification before they can proceed with the application. We can help with both of these steps, either in person or online.

When You Don’t Need a Notary

You typically won’t need a notary if:

• You’re requesting the check for personal use

• The employer or agency hasn’t asked for notarization

• You’re submitting the background check directly to a local organization or authority that accepts unnotarized documents

Still, if you’re not sure whether a notary is needed, it’s always a good idea to double-check. Requirements can vary by institution, and notarizing your documents proactively can sometimes save you time and hassle.

How Dodo Notary Can Help

At Dodo Notary, we regularly assist clients with:

• Certifying true copies of criminal background checks

• Verifying identity for third-party background services

• Witnessing and notarizing authorization or consent forms

We offer flexible appointment options, including online notarization, with affordable pricing and fast service.