What Is The Difference Between Certified True Copy and Notarized Copy?

What is a Certified True Copy?

If you’ve ever needed to submit documents for immigration, school applications, or government paperwork, you may have heard the terms “certified true copy” and “notarized copy.” These terms are often used interchangeably, but they actually serve different purposes — and understanding the difference can help you avoid delays or rejection of your documents.

Whether you're visiting a notary public near me or accessing remote services, this guide will explain what each type of copy means, when you might need it, and how Dodo Notary in Brampton can help.

A certified true copy is a copy of an original document that a notary public confirms to be true and accurate. The notary compares the photocopy to the original and stamps it with a seal that certifies its authenticity.

What is a Notarized Copy?

A notarized copy generally refers to a document that includes a notarial certificate verifying the signature or declaration attached to the document. In some cases, people mistakenly call certified true copies “notarized copies,” but notarization may involve more than just verifying a copy.

When Do You Need a Certified True Copy?

You’ll often need certified true copies when submitting important documents and you’re not allowed to send the original, such as:

• Passport copies for immigration or visa applications

• Diplomas or degrees for educational assessments (e.g. WES, ICAS)

• ID cards or licenses for job applications or background checks

When Do You Need a Notarized Document?

You may need a notarized document when the situation involves:

• Swearing or affirming a statement (like an affidavit)

• Signing a power of attorney or consent letter in front of a notary

• Documents for legal or court use

In some countries or institutions, the phrase “notarized copy” may still mean a certified true copy, so it’s important to confirm what exactly is required.

So… What’s the Key Difference?

A certified true copy is used when you’re submitting a photocopy of an original, and it needs to be officially confirmed as identical.

A notarized document usually means something was signed or sworn in front of a notary, and that action was certified.

Need help figuring out which one you need? Our experienced team at Dodo Notary in Brampton will review your request and provide exactly what’s required.

How We Help at Dodo Notary

At Dodo Notary, we offer both certified true copies and notarized documents for all your personal, legal, and immigration needs.

Here’s how it works:

• Walk-In Appointments: Visit our office in Brampton for fast, in-person service.

• Online Notary: We offer secure, virtual notarization for clients across Ontario.

Searching for a notary public near me in Brampton who offers quick turnaround and professional support? We’ve got you covered.

Still Confused About What You Need?

Don’t worry—we get this question all the time. If you’re unsure whether your document needs to be notarized or certified, just contact us with a copy of the document or the instructions from the requesting institution.

We’ll guide you through the process and ensure you get the correct type of verification.

Schedule your notary appointment and get it done right the first time.