What You Need to Know Before Visiting a Notary Public in Ontario

If you’ve never visited a notary public before, it’s completely normal to have questions. Whether you're dealing with an affidavit, a consent letter, or simply need a certified copy of a document, knowing what to expect ahead of time will make your visit much easier. In Ontario, a notary public is a legal professional authorized to witness signatures, certify documents, and administer oaths or declarations. This blog will walk you through everything you should know before your appointment.

Understanding the Role of a Notary Public

In Ontario, a notary can be a lawyer, paralegal, or an individual appointed by the government. Their role is to verify your identity, witness your signature, and apply a seal or stamp that legally validates the document. Once notarized, your document can be used in legal matters within Canada or even abroad, depending on its purpose.

What Documents Can Be Notarized?

There are many different types of documents that may require notarization. At Dodo Notary, some of the most commonly requested services include:

• Affidavits and Statutory Declarations

• Travel Consent Letters (for minors travelling with one parent or another guardian)

• Invitation Letters for visa applications

• Certified True Copies of passports, ID cards, diplomas, or transcripts

• Power of Attorney and Sworn Statements

• Legal and real estate-related documents

If you're unsure whether your document needs notarization, it's best to check with us before your appointment.

Document Checklist: What to Bring to Your Appointment

To ensure your appointment goes smoothly and quickly, please prepare the following items:

1. The document that needs to be notarized – Please bring the original document. If you are required to sign it in front of the notary, do not sign it beforehand.

2. A valid government-issued photo ID – Examples include your passport, Ontario driver’s licence, or permanent resident card. The ID must be current and show your full legal name.

3. Any supporting documents – Some documents, like affidavits, may refer to attachments or additional paperwork. Bring all pages, not just the signature page.

4. Unsigned copies (if required) – If you're bringing a document that needs to be sworn or declared, the signature must happen in front of the notary.

5. Names and presence of all required signatories – If another person also needs to sign the document, such as a witness, they must be present during the appointment.

6. Payment method – We accept cash, and debit/credit cards.

By having everything ready, you’ll save time and avoid needing a second appointment.

How Much Does Notary Public Cost?

We keep our pricing clear and competitive. Fees start at just $25 per seal, with discounts available for multiple documents. We also offer a loyalty program—after five notarizations, your sixth one is free.

Online Notarization: A Convenient Option

Yes, you can notarize documents online in Ontario. Virtual notarization is legal and recognized for most types of documents. With just a webcam, your ID, and a digital copy of your document, you can complete the entire process from the comfort of your home. We offer secure and easy-to-use remote notarization services, ideal for busy clients or those outside the Brampton area.

Final Tips Before Your Visit

Before your appointment, double-check that your ID is not expired and that the name on your document matches your ID. If someone else is involved in signing, coordinate with them in advance. And if you’re running late or need to reschedule, just let us know—we’re happy to assist.

Get a peace of mind knowing your document is handled by professionals.