Why Do Educational Certificates Need to Be Notarized?

Why Do Educational Certificates Need to Be Notarized?

Notarization is the first step in making your document legally valid for use outside your country. A notary public in Ontario can issue a certified true copy of your original diploma, transcript, or degree. They are confirming that:

• The document is genuine (usually by certifying a true copy).

• The person presenting it is who they claim to be.

• The document has not been altered or tampered with.

The Academic document notarization adds a layer of trust and credibility, especially when foreign schools, employers, or government bodies need to verify your qualifications.

Common Situations Where You Need Notarized Educational Certificates

1. Applying for jobs abroad – Many employers require notarized diplomas or transcripts to validate your credentials.

2. Immigration applications – For example, Express Entry or other immigration programs may ask for notarized copies of your degree.

3. Student visa or university admissions – Foreign schools might ask for notarized copies of transcripts and degrees from a Notary Public.

4. Professional licensing – If you're applying for professional registration (e.g., engineers, nurses, or teachers), notarized documents are often required.

5. Credential evaluation services – Organizations like WES may request notarized documents depending on your country of education.

What is Authentication and Legalization?

Once a document is notarized, authentication and legalization are the next steps if you're using the document in a country that is not part of the Hague Apostille Convention.

1. Authentication: Your notarized document is sent to a government office (e.g., Global Affairs Canada) to confirm that the notary is legitimate.

2. Legalization: After authentication, the embassy or consulate of the receiving country stamps the document to accept it for use in their country.

What is an Apostille?

If the country where you are sending your documents is a member of the Hague Apostille Convention, you don’t need legalization. Instead, your notarized document just needs to be apostilled.

An apostille is a special certificate attached by the relevant authority (in Canada, usually a designated competent authority) that confirms the signature and seal on your document are genuine.

👉 Example: If you're moving to Spain, France, or Australia, your notarized diploma may only need an apostille.

How Dodo Notary in Brampton Can Help

We make the process easy, whether you need notarization, apostille, or help navigating authentication and legalization.

At Dodo Notary, we offer:

• Certified true copies of diplomas, transcripts, and degrees

• Fast, professional Notary services in Brampton, Ontario

• Help with Apostille certificates for educational documents

• Guidance through Global Affairs Canada authentication

Ready to Notarize Your Documents?

Whether you’re applying to WES, getting ready for an overseas job, or pursuing higher education abroad, we’re here to help every step of the way.

• Book your appointment online

• Visit us in Brampton or schedule an online notarization

• Let us handle the apostille or authentication process